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NatSpeak boilerplate Text and Graphics commands allow you to insert any text or graphics into a document using a single speech command. These commands can be very powerful — they’re good for adding text and graphics that you use often, such as your address or a set of directions.

The NatSpeak Vocabulary editor allows you to add words or phrases to your vocabulary that have different spoken and written forms. This allows you to make words like your email address easily pronounceable.

The key to using boilerplate and vocabulary commands is being able to remember them.

There are two ways to make these types of commands easy to remember:

1. Word them consistently

2. Make them easy to look up

I find the easiest way to remember boilerplate Text and Graphics commands is to simply say the first part of the text you’re inserting followed by “Full”. So “Redstart Full” prints the full name and address of Redstart Systems. If you have two different versions of the address, add a number. “Redstart Full 1″ prints the same address in a different format.

You can use the Utter Command Clipboard facility to make anything easy to look up. Once you name your Text and Graphics command say “Line Copy To” followed by the name of the UC Clipboard file and you’ve got it recorded. For example, to keep your boilerplate commands in “UC List 1″ say “Line Copy To List 1″.

Now any time you want to consult your list of commands say “List 1 File”. You can also print it out.

I also use the start-to-say method for vocabulary words that have different written and spoken forms. I’ve put my Redstart email address in as a vocabulary word with the spoken form “Kim at Red” and my Gmail address in as a vocabulary word with the spoken form “Kim at G Mail” (in address commands I use “Kim” whether or not the actual address is just Kim or something longer).

One caution in using vocabulary in this way — make sure commands are at least two words and make sure the two words are not a common phrase that you’d want to say as is. If you need to, use the “Full” method above to avoid this problem. Also make sure to save your user after adding vocabulary words.

If you wish, keep vocabulary words that have different written and spoken forms on the same list as your boilerplate commands.

The difference between boilerplate commands and written/spoken vocabulary words is a block of boilerplate is returned exactly as written, while vocabulary commands are treated like words, with appropriate spacing before and after them.

UC Commands Tip: say “NatSpeak” followed by the first one or two words in a NatSpeak dialog box title to call up that dialog box.

Commands for the dialog boxes mentioned above:

“NatSpeak My Commands” calls up the NatSpeak My Commands dialog box where you can write a boilerplate Text and Graphics macro

“NatSpeak Vocabulary” calls up the NatSpeak Vocabulary Editor dialog box

The second fastest way to look up a word in a dictionary using Utter Command is to select the word, then say “This Dictionary Search”. This command looks up the selection in dictionary.com and returns the results in a browser page.

The fastest way is to combine selecting the word and searching. For instance, “Word Dictionary Search”.

You can use these commands whether or not a browser is open.

Happy searching.

Keyboard shortcuts are powerful tools for the speech interface because they work across all programs and they can be combined — you can say several keyboard shortcuts in one phrase to speed things up.

This is why we encourage all software makers to make all features available via keyboard shortcuts.

Google is experimenting with adding keyboard shortcuts to search results. Here are the experimental keyboard shortcuts:

And here’s how to speed things up further with Utter Command combinations:

To try these out

1. Go to the Google experimental page www.google.com/experimental/1
2. Under the Keyboard Shortcuts heading click “Join Experiment”
3. Go to regular Google search www.google.com2 or Advanced Google search www.google.com/advanced_search?hl=en3, type a query, then try the shortcuts on the results.

As long as you’re logged in you’ll be able to use these shortcuts in the regular and advanced Google search pages.

Note: the Join Experiment button uses cookies. If your browser is set to remove all cookies at the end of a session and you want to retain this setting add www.google.com to your exceptions list (Firefox: Tools/Options/Privacy/Exceptions; Internet Explorer: Tools/Options/Privacy/Sites).